VIGO COUNTY SCHOOL CORPORATION

BOARD OF SCHOOL TRUSTEES MEETING

ADMINISTRATION BUILDING – 686 WABASH AVENUE

MONDAY, JUNE 22, 2009

7:00 P.M.

M I N U T E S

A meeting of the Board of School Trustees of the Vigo County School Corporation was held at the Vigo County School Corporation Administration Building, 686 Wabash Avenue, Terre Haute, Indiana on Monday, June 22, 2009 at 7:00 P.M.

The following Board Members were present: Dr. Joseph Minnis, Mr. Paul Lockhart, Ms. Alpa Patel,

Mr. Mel Burks, Mr. Tom Thomas, Mrs. Jackie Lower, and Mr. Guille Cox.

Pledge of Allegiance

The Pledge of Allegiance was led by Mr. Mel Burks.

Spotlight

The following Vigo County School Corporation students were recognized for achieving recent academic awards: Raj Bhuptani, Indiana Mr. Math; Sachin Shinde, Indiana Mr. Science; Joseph Bostros and John Ryan, Math and Science Academic Super Bowl, and Kennyi Aouad who placed 5^th in the National Spelling Bee.

First Call for Citizen’s Comments

No comments were received.

Consent Agenda

Mr. Burks moved for approval of the Consent Agenda. Mr. Thomas seconded the motion. The motion passed unanimously.

Report

Recycling Committee Update

Mr. Etling presented an update on the Recycling Committee meetings and noted that Republic Services has given the Vigo County School Corporation the opportunity to transition to a single-stream recycling program. This program will enable us to incorporate the recycling of plastics and metals into our existing program. He commented that it is important to educate staff and students on what can be recycled and how those materials must be prepared for recycling to ensure the success of the program. Mr. Etling stated that Republic Services is making this program available at no additional charge to the school corporation to help our schools remain environmentally friendly.

Discussion

Recommended Fee Changes for Use of School Facilities

Mr. Mick Newport presented a recommendation to change fees for Use of School Facilities Policy KG-R. He noted that recommended fee changes are needed to offset the annual increased costs in utilities and custodial supplies, as well as the additional wear and tear on our buildings.

Considerable discussion took place among Board Members regarding questions about usage difference between elementary and high schools, groups included in Class 2, if many groups had to be turned down because of inability to afford insurance liability, school alumni and AAU Basketball, and the possibility of changing the wording under (Schedule of Fees) to include “with the exception of Class I.”

This proposed policy change will be brought back for “Second” reading at the next regularly scheduled Board Meeting.

(See Proceedings)

New Business

Personnel Report

Mr. Tanoos presented the Personnel Report for approval.

Mr. Cox moved for approval. Mr. Burks seconded the motion. The motion passed unanimously.

(See proceedings)

Bid for Cafeteria Supplies and Food

Mr. Tanoos noted that bids were received and opened for cafeteria supplies and food on May 18, 2009. He noted that cafeteria items 000214 through 970000 for the bid period August 1, 2009, through July 30, 2010 be awarded to the following vendors: B & B Foods, Beasley Foods, Commercial Foods, Fox River Foods, Interstate Brands, Prairie Farms, and Wabash Foodservice.

Ms. Patel moved for approval. Mr. Lockhart seconded the motion. The motion passed unanimously.

(See proceedings)

Career and Technical Education (CTE) Equipment

Mr. Tanoos stated that bids were received and opened on April 20. 2009 for Career and Technical Education (CTE) Equipment. He stated that it is recommended that bids be awarded to the lowest bidder, Kentech Machinery, in the amount of $81,299.00.

Mr. Lockhart moved for approval. Mrs. Lower seconded the motion. The motion passed unanimously.

(See Proceedings)

Textbook and Curriculum Fees

Mr. Tanoos requested permission for approval of the 2009-2010 textbook and curriculum fees that are listed in the Board packet.

Mrs. Lower moved for approval. Mr. Thomas seconded the motion. The motion passed unanimously.

(See Proceedings)

Meadows Elementary School Parking Lot Renovation

Mr. Tanoos noted that bids were received and opened on June 16, 2009, for the Meadows Elementary School parking lot renovation. He requested permission to award a contract to Wabash Valley Asphalt in the total amount of $125,765.00.

Mr. Burks moved for approval. Mrs. Lower seconded the motion. The motion passed unanimously.

(See Proceedings)

2009-2010 School Meal Price Increases

Mr. Tanoos requested permission to increase student lunch prices by $.30, bringing elementary lunches to $2.10 and secondary lunches to $2.25, and a $.15 increase in student breakfasts, making it $1.25. Permission was also requested to increase adult lunches from $2.75 to $3.00, and adult breakfasts from $1.50 to $1.75.

Mrs. Donna Mahan, Supervisor of Food Services, responded to questions from Board Members.

Mr. Burks asked how the increases were determined and asked for confirmation that if a child is hungry he/she will be fed. Mr. Thomas asked if this proposed increase will take care of what is needed. Mr. Cox inquired as to how our prices compare with other school corporations. Dr. Minnis requested that in the future when it is expected that expenses will cause a request for increases in meal prices the Board be notified as soon as this becomes a concern.

Following additional discussion, Mr. Burks moved for approval. Mrs. Lower seconded the motion. The motion passed unanimously

Grants

Mr. Tanoos requested approval for the following Grants:

1. Learning Technologies Competitive Grant

2. Manufacturing Summer Camp Grant

3. Tech Prep Continuation Grant – Booker T. Washington Alternative High School

4. Tech Prep Continuation Grant – McLean Alternative High School

5. Tech Prep – Project Lead the Way Continuation Grant – North Vigo High School

6. Tech Prep – Project Lead the Way Continuation Grant – South Vigo High School

7. Tech Prep – Project Lead the Way Continuation Grant – West Vigo High School

8. School Improvement 1003(g) Grant – Franklin Elementary School

Mr. Cox moved for approval. Ms. Patel seconded the motion. The motion passed unanimously.

(See Proceedings)

Comments/Correspondence/Information

Second Call for Citizen’s Comments

Comments were received from the following:

1. Mrs. Leah Myers expressed thanks to the administration, Chauncey Rose staff and all others

who were involved with the tour at Chauncey Rose.

2. Mr. James Flinn suggested that when naming School Corporation facilities it would be nice to

consider using names of African American educators.

Committee Reports from Board Members

No reports were received.

Information and Proposals from Board Members and Superintendent Tanoos

Ms. Patel expressed appreciation for summer classes offered to challenge students.

Mr. Thomas noted that for the past two Fridays he has attended Indiana School Boards Association workshops

and found them to be very encouraging and informative.

Mrs. Lower expressed appreciation to the Benefits Committee and their work.

Mr. Lockhart said that at the last Board Meeting he reported the Building Trades program had both of their houses for sale and that a sale was imperative for that program. He reported that now one of the houses has sold so the program can continue next year.

Mr. Tanoos presented a brief overview of some of the meetings and events that are currently taking place.

Adjournment: 8:05 P.M.

Approved:

______________________________President _____________________________

______________________________Vice Pres. _____________________________

______________________________Secretary _____________________________

______________________________Dep. Secy.