VIGO COUNTY SCHOOL CORPORATION

BOARD OF SCHOOL TRUSTEES MEETING

ADMINISTRATION BUILDING – 686 WABASH AVENUE

MONDAY, MAY 12, 2008

7:00 P.M.

M I N U T E S

A meeting of the Board of School Trustees of the Vigo County School Corporation was held at the Vigo County School Corporation Administration Building, 686 Wabash Avenue, Terre Haute, Indiana on Monday, May 12, 2008 at 7:00 P.M.

The following Board Members were present: Mrs. Jackie Lower, Mr. Guille Cox,

Dr. Joseph Minnis, Mr. Paul Lockhart, Ms. Alpa Patel, Mr. Mel Burks, and

Mr. Gene Shike.

Spotlight

Partners Advancing Literacy Skills (PALS) and their activities to promote reading and writing in the Wabash Valley were highlighted. Partners for this program include Hamilton Center, Indiana State University, Vigo County Public Library, Vigo County School Corporation, and Wabash Valley Community Foundation. Mrs. Judy Lowe, project coordinator, highlighted specific projects sponsored by PALS, and shared a DVD of PALS activities produced by Tony Smodilla, media specialist at Sarah Scott Middle School.

First Call for Citizens Comments

No comments were received

Report

Deb Kunce, Schmidt Associates, presented a brief update on the progress of the Vigo County School Corporation Feasibility Study. She noted that on-site assessment work of all schools has been completed, as well as work on demographic analysis, enrollment, housing and live birth rates. Ms. Kunce stated the Education Taskforce Committee has been formed and the first meeting will be May 22, 2008. She will notify the Board of other meeting dates. Ms. Kunce noted that they will be working on space adequacy analysis over the summer and will have a detailed report on all findings in August.

Consent Agenda

Mr. Lockhart moved for approval of the Consent Agenda. Ms. Patel seconded the motion. The motion passed unanimously.

The following Consent Agenda items were approved:

1. Minutes – Regular Meeting – April 28, 2008

2. Extra Curricular Financial Report – Calendar Year 2007

3. Stipend Authorizations

4. Title I Summer Programs

5. Payment of Interim Claims in May

6. Professional Leave Requests

7. Gift

a. Lost Creek Elementary School – Atomic Clocks at an

estimated cost of $1,200.00 – Lost Creek PTO

New Business

Personnel Report

Mr. Tanoos presented the Personnel Report.

Mrs. Lower moved for approval of the Personnel Report. Dr. Minnis seconded the motion. The motion passed unanimously.

(See Proceedings)

Permission to Seek a Temporary Loan

Mr. Tanoos stated it is projected that the General Fund will have a deficit by the end of June and this deficit balance will remain during the following months. He noted that the deficit is the result of late billing and collection of local property taxes. Mr. Tanoos said

in order to meet the financial obligations of the school corporation in a timely manner, the Chief Financial Officer considers it necessary to borrow an amount not to exceed ten million dollars. He noted that the proposed borrowing would be in the form of tuition support anticipation warrants.

Mr. Cox moved for approval. Dr. Minnis seconded the motion.

Mrs. Wilson responded to questions from Mr. Lockhart, Mr. Cox, and Dr. Minnis.

Following discussion, the motion passed unanimously.

(See Proceedings)

Bids for 2008 Roofing Work at Various Locations

Mr. Tanoos reported that bids were received and opened on February 6, 2008 for 2008

roofing work at various locations. He recommended that the following bids be accepted

for this work:

Associated Roofing Professionals - $443,746 for Project R-1, Davis Park

Elementary School and Project R-2, Alternate R-2-B, West Vigo High

School and Hoosier Prairie Elementary School.

Mr. Shike moved for approval. Ms. Patel seconded the motion.

Dr. Minnis asked if the work quality is the same from all bids. Mr. Danner responded yes.

Ms. Patel asked Mr. Danner to report back to the Board in detail as to why there is such a wide range in bidding for this project.

Following the discussion, the motion was unanimously approved.

(See Proceedings)

Advance Placement and Honors English/Advanced Placement Foreign Language

Mr. Tanoos reported that all Advanced Placement English, Honors English, and Advanced Placement Foreign Language teachers had the opportunity to preview and evaluate AP and Honors textbooks for the 2007-2008 textbook adoption. He requested approval of the list of AP and Honors textbooks listed in the Board Packet.

Dr. Minnis moved for approval. Mr. Shike seconded the motion. The motion passed unanimously.

(See Proceedings)

Reading First Grant

Mr. Tanoos requested approval to participate in the Reading First Grant Program, which is administered through the Indiana Department of Education. He noted that Davis Park, Deming, and West Vigo Elementary have been awarded a supplemental award of $146,537.00 for the fiscal year 2008.

Dr. Minnis moved for approval. Mr. Lockhart seconded the motion. The motion passed unanimously.

(See Proceedings)

Comments/Correspondence/Information

Second Call for Citizen Comments

No Comments were received.

Information and Proposals from Board Members and Superintendent Tanoos

Mr. Lockhart inquired about the three alternates that were not acted upon in the bids for 2008 roofing work at various locations and noted that he wanted to be sure everything has been included that needs to be done.

Mr. Danner responded that some alternates that are not needed immediately are allowed to be acted on later.

Ms. Patel inquired if the architects are addressing the future alternates now. Mr. Danner responded that all issues are addressed on an annual basis.

Mr. Tanoos complemented all of the schools on their recent academic banquets and programs, and noted that he is hopeful for a safe ending to this school year.

Adjournment: 7:48 P.M.

Approved:

______________________________President ______________________________

______________________________Vice Pres. ______________________________

______________________________Secretary ______________________________

______________________________Dep. Secy.